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Free Online Health and Safety Assessment

 

Free Health & Safety Assessment

Is your organisation complying with Health and Safety legislation? If you’re not sure, or you would simply like to confirm that the Health and Safety arrangements you already have in place are satisfactory, then complete the assessment questionnaire below to receive your Free Health and Safety Assessment report. The questionnaire should take you no more than 5 to 10 minutes to complete.

On completion of the Health and Safety questionnaire, a customised report, based on the answers you provide, will be emailed to you immediately. Please do not hesitate to contact Arinite if you have any questions about the Assessment or the report.

We take data protection seriously. We will not share your contact details or make them available to any third parties.

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General Questions
What is the main role of your organisation? ?
Some business operations will have inherently higher safety and health risks. The Health and Safety Executive classifies agriculture, manufacturing and transport as high risk, hotels, warehousing and sport and recreation as medium risk and offices, education and retail as low risk. However, the actual level of risk will vary due to the nature and size of the operation. Work related injuries in manufacturing and health care, for example, have averaged more than 35,000 per year over the last 5 years. This report is a generic assessment of health and safety compliance. For specific advice about your own organisation you should contact us or other experts in the field of Health and Safety.
How many people are employed by the organisation? ?
Health and safety legislation applies to all employers, irrespective of the size of your operations. However, if you employ more people the level of risk will increase correspondingly and you will need to have more comprehensive risk management arrangements.
Do you know the contact detail of the local enforcement authority for your organisation? ?
Although the requirement to notify the enforcement authorities (if you are a new business) has been repealed, it is good practice to find out the contact details of your health and safety enforcement authority. It is also good practice to contact them before they visit as the result of an incident. Lower risk premises such as offices and warehouses are enforced by the local authority. Higher risk businesses such as factories and construction are enforced by the Health and Safety Executive.
How many RIDDOR reportable accidents has your organisation had in the last three years? ?
The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) places a legal requirement on employers to report the types of incidents listed in the Regulations. The Health and Safety Executive collates the data and produces an annual statistical report which summarises injury rates for different industries. The rates are quantified as the number of injuries per 100,000 employers over a 12 month period. You can therefore benchmark your performance against these industries. If you have an injury rate that is significantly higher than your industry norm, you probably need to take action to improve your working environment.
Has your organisation been served a Prohibition or Improvement Notice by the Health and Safety enforcement authorities in the last five years? ?
Businesses that have good systems and procedures in place to manage health and safety risks rarely receive prohibition or improvement notices from the authorities. If you have received one or both of these notices you should have taken actions to reduce the risk and prevent reoccurrence as recommended by the authorities. If you fail to do this, you are liable to be prosecuted, particularly in the event of a subsequent accident, with substantial fines and a possible custodial sentence.
Have any employees taken time off due to work related ill health in the last 5 years? ?
Ill health includes stress-related ill health and occupational diseases and conditions as a result of exposure to hazardous substances or working activities. If your employees are having to take time off due to work related ill health then that suggests you may not be effectively controlling the causative workplace hazards. With respect to stress you are required to identify the workplace factors that may be causing stressful situations and to take measures to mitigate the risk. For hazardous substances you need to comply with the Control of Hazardous Substances to Health Regulations 2002.
Policy
Does your organisation have a Health and Safety Policy Document? ?
If you have five or more employees, you are required to have a written Health and Safety Policy. This must include a Statement of Health and Safety Intent, signed by the Managing Director or equivalent; details of the health and safety organisation and responsibilities; and the arrangements and procedures for managing health and safety risks applicable to your business.
Does your organisation have a signed statement of Health and Safety Intent? ?
Your Health and Safety Statement of Intent should be relevant to your business and signed and dated by the Managing Director or equivalent. The statement should be re-signed every 2-3 years or whenever there is a change of senior management.
Is the Health and Safety Policy reviewed and updated at least every two years? ?
Your Health and Safety Policy should be reviewed every two years, or whenever there is a significant change to the nature or organisation of your business.
Is the Health and Safety Law poster displayed in the workplace? ?
If you have five or more employees, it is a legal requirement to display the Health and Safety Executive Poster of Health and Safety - What you should know".
Health and Safety Organisation
Does a Senior Manager/Director or Board Member take a lead on Health and Safety matters? ?
The Health and Safety Executive supported by the Institute of Directors, recommend that senior management take a lead on health and safety and that a Board Member champion health and safety issues. This is formalised in a joint HSE-IoD document called "Leading Health and Safety at Work". Although this is not a strict legal requirement, lawyers have said that this document could be cited as best practice in health and safety and corporate manslaughter prosecutions.
Does your organisation have access to a Health and Safety Competent Person? ?
It is a strict legal requirement under the Management of Health and Safety at Work Regulations 1999 for employers to appoint one or more health and safety competent persons to assist in managing safety and health risks. The competent person should have an understanding of company operations and be qualified proportionate to operational health and safety risks. The competent person may be appointed in-house or externally through the use of a competent person, such as Arinite.
Are Managers aware of their Health and Safety Responsibilities? ?
If Managers are not aware of their health and safety responsibilities then it cannot be expected that employees will be aware either. By ensuring that health and safety information and training is given to Managers you will have better health and safety leadership and a more positive health and safety culture.
Is information relating to Health and Safety communicated to employees? ?
It is a strict legal requirement under the Health and Safety at Work Act 1974, the Management of Health and Safety at Work Regulations 1999 and Health and Safety (Information for Employees) Regulations to provide health and safety information and training to all employees. The level of training will vary for individuals proportional to their exposure to workplace hazards. General health and safety training includes: Health and Safety Induction, Fire Marshall, Directors, Managers, Manual Handling, Personal Safety, Stress Awareness and Hazardous Substances.
When did all the employees last receive health and safety training? ?
All employees should receive Health and Safety information and/or training as part of the induction process. Employees who have undergone specific health and safety training, such as Manual Handling, Fire Marshal, Risk Assessor, DSE Risk Assessor and COSHH Assessor, should receive refresher training every three years.
Do employees with nominated Health and Safety duties receive Health and Safety Training? ?
If you have nominated employees to carry out health and safety duties they must be given training and information. Roles requiring training include: Risk Assessor, DSE Risk Assessor, COSHH Assessor, First Aider, Health and Safety Co-ordinator, Health and Safety Representative and Fire Marshal. Refresher training should be carried out every three years.
Have employees complained about workplace health and safety in the last 3 years? ?
Irrespective of the strict health and safety legal requirements, if employees are consistently complaining about the Health and Safety aspects of their work, it is almost certain that you are not meeting your legal health and safety obligations as an employer. If you follow the general requirements of the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 then employees are unlikely to complain.
How often are Health and Safety Audits and Inspections of the working environment carried out? ?
Managing workplace Health and Safety is a dynamic process that needs to be regularly monitored and adjusted. In order to ensure that the health and safety policy and arrangements are effective, there needs to be a regular audit, ideally independent. This should be carried out annually. To supplement this, there should be regular internal workplace inspections carried out at a frequency proportionate to the level of risk.
How long ago was a Fire Risk Assessment carried out by a competent person? ?
It is a legal requirement under the Regulatory Reform (Fire Safety) Order 2005 to carry out a workplace Fire Risk Assessment and this needs to be available to the authorities for inspection. Fire Risk Aassessments should be reviewed annually or more frequently if there are high risk actions outstanding. Failure to carry out or maintain a Fire Risk Assessment could put your employees in danger and your insurance could be invalid in the event of a fire.
Has a Disability Discrimination Access Audit been carried out? ?
Access Audits are a means of assessing the current state of accessibility and usability of buildings by disabled people. Buildings that are designed or adapted to meet the access needs of people with different disabilities are likely to be more flexible and make it easier for employers and service providers to fulfil their legal duties under the Disabled Discrimination Act 1995.
Managing Risks to Health and Safety
Have significant hazards been identified in the workplace? ?
Employers have a strict legal duty under the Management of Health and Safety at Work Regulations 1999 to identify key workplace hazards. The top two hazards that cause injury across all workplaces are manual lifting and slips, trips and falls.
Have risk assessments for significant hazards been carried out? ?
Once key workplace hazards have been identified, employers must assess the risk to safety and health for each of these hazards.
Have effective risk control measures been identified? ?
Where significant risks are identified, it must be ensured that appropriate risk control measures are put in place to reduce the risk to as low as reasonably practicable.
Are risk control measures implemented and monitored? ?
Risk Control measures may include: avoiding exposure to hazards, isolating or guarding of hazards, following specific working procedures or safe systems of work, providing protective equipment and providing training. These control measures may be critical to containing the risk to an acceptable level so it is important that the measures are implemented and monitored.
Have employees who are exposed to hazards received relevant Health and Safety training? ?
Employers have a strict legal duty under the Management of Health and Safety at work Regulations 1999 to inform employees about protective measures in place for workplace hazards. This is usually achieved through the provision of appropriate training. All such training must be recorded.
Are accidents and incidents recorded at work? ?
All accidents, incidents and near misses should be recorded. An accident book should be held for this purpose.
Are accidents and incidents investigated at work with a view to preventing reoccurrence? ?
All significant accidents and incidents should be investigated. Where measures are identified that will prevent or reduce the likelihood of reoccurrence, they must be implemented.
Are the activities of contractors controlled so that your employees are not exposed to significant hazards? ?
A common cause of workplace accidents stems from the poor health and safety arrangements for maintenance and building contractors carrying out work on sites which are normally low risk. Employers have a legal duty under the Management of Health and Safety at Work Regulations 1999 and the Construction (Design and Management) Regulations 2007 to ensure that the health and safety risks of contractor work are effectively controlled. This is achieved through carrying out work activity risk assessment, work method statements, safe systems of work and permit to work systems.
How often are routine risk assessments carried out for computer users? ?
Employees who use computers for work need to have a workstation assessment to ensure that they are working in an ergonomic way that helps prevent posture and work related injury. Under the Health and Safety (Display Screen Equipment) Regulations 1992 employers have to carry out workstation assessments when a new employee joins and whenever there is a significant change in the working environment.
Are health and safety procedures in place for all potentially hazardous activities? ?
Under the Management of Health and Safety at Work Regulations 1999, employers are required to identify significant workplace hazards and establish procedures to mitigate the safety and health risks arising from those hazards. Health and safety procedures include the way people are required to work, the containment of hazardous areas and the wearing of personal protective equipment.
Is there a driving for work procedure for company drivers, pool car drivers or for a grey car fleet? ?
On average ten people are killed in road accidents every day and three of those are related to people driving for work. A fatality involving a company car or someone driving for work in their own vehicle could lead to a prosecution under the Corporate Manslaughter and Corporate Homicide Act 2007. Employers should have a driving policy which covers, the driver (fitness to drive, driver risk, training, use of mobile phones), the vehicle (type, maintenance, training) and the journey (working routines, travel distances, monthly mileage).
How often is the electrical system inspected and checked? ?
Workplace electrical systems need to be routinely checked by a competent electrician every five years. If your electrical system is not in date for testing, your Company insurance may be invalid and you will be contravening the requirements of the Electricity at Work Regulations 1989.
Is portable electrical equipment checked and tested? ?
Depending on the type and risk, portable electrical equipment should be checked and tested every 1-5 years.
If hazardous substances are used at work, are risk control measures in place in accordance with the Control of Substances Hazardous to Health Regulations 2002? ?
If hazardous substances are used at work then the potential health risks to employees must be managed in accordance with the Control of Substances Hazardous to Health Regulations 2002. Control measures include the removal of obsolete items, replacing substances with safe alternatives, containing exposure to substances and the provision of personal protective equipment.
Are there procedures in place for managing workplace health issues, including stress, bullying, harassment, alcohol and substance abuse and personal safety? ?
It is a legal requirement under the Management of Health and Safety at Work Regulations 1999 to manage workplace hazards including those that cause psychological ill health and physical ill health. Employers should ensure that there are procedures in place to manage workplace stress, bullying and harassment, personal safety and alcohol and substance abuse. Managers should be given information and instruction on the causes of workplace ill health and how it can be prevented.
Are there procedures in place to manage the potential risk from legionella bacteria in water systems in accordance with HSE Document L8 – The Control of Legionella Bacteria in Water Systems? ?
Under general health and safety law, employers have to consider the risks from legionella that may affect employees or members of the public and take suitable precautions. An employer or a person in control of premises (e.g. a landlord) must: 1) Identify and assess sources of risk, 2) Prepare a scheme (or course of action) for preventing or controlling the risk, 3) Implement and manage the scheme – appointing a person to be managerially responsible, sometimes referred to as the ‘responsible person’, 4) Keep records and check that what has been done is effective, 5) If appropriate, notify the local authority that you have a cooling tower(s) on site.
Are measures in place to eliminate or minimise the risk of back injury from lifting and handling in accordance with the Manual Handling Operations Regulations 1992? ?
Manual handling is the most common cause of workplace injury, particularly to the back. Employers are required to assess manual handling activities and reduce the risk of injury by minimising the amount of manual lifting, providing lifting equipment, providing good access and space and providing suitable training and information for employees.
Are workplace passageways and routes kept clear at all times in accordance with the Workplace (Health, Safety and Welfare) Regulations 1992? ?
Slips, trips and falls at work are one of the biggest causes of accidents. There is a strict legal duty under the Workplace (Health Safety and Welfare) Regulations 1992 to maintain safe access around the workplace. In practice, this is achieved by all employees contributing to keeping passageways clear and work areas free of trip hazards. So employers must ensure that employees are informed about good housekeeping practices.
Is there a procedure in place for managing the movement of vehicles and pedestrians in car parks? ?
Employers have a responsibility to ensure that any car parks connected with the workplace or areas where vehicles move around the site, are managed so that the risk of vehicles colliding with pedestrians is eliminated or minimised.
Is waste managed in accordance with the Workplace (Health, Safety and Welfare) Regulations 1992? ?
All general waste should be removed from work areas on a daily basis. Any special waste must be removed by an approved and certified contractor.
Is there a procedure in place for managing the risk of working at height in accordance with the Work at Height Regulations 2005? ?
Safe work at height procedures should be developed and implemented proportionate to the risk of falling. Work at Height is defined in the Regulations as being a height whereby a person falling could receive a significant injury.
Are procedures in place to clean the workplace in accordance with the Workplace (Health, Safety and Welfare) Regulations 1992? ?
All workplaces should be kept clean in accordance with the Workplace (Health, Safety and Welfare) Regulations 1992. The level of cleanliness will be proportionate to the activities being carried out. For example, catering and health care activities will require a much higher standard of cleaning than a workshop.
Is drinking water available for all employees in accordance with the Workplace (Health, Safety and Welfare) Regulations 1992? ?
It is a legal requirement to provide drinking water in the workplace. Water provided through pipework should be tested on a regular basis to ensure potability. Drinking water points should be labelled.
Is there lighting in the workplace for the tasks being carried out in accordance with the Workplace (Health, Safety and Welfare) Regulations 1992? ?
Adequate lighting should be provided proportionate to the work being carried out. Natural lighting should be provided where practicable, supplemented by workplace lighting as necessary.
Are resting and eating facilities provided in accordance with the Workplace (Health, Safety and Welfare) Regulations 1992? ?
Resting and eating facilities should be provided in accordance with the Workplace (Health, Safety and Welfare ) Regulations 1992, particularly for workers who are standing for long periods or carrying out physical work. For office workers, food and drink can be consumed at workstations, provided that workstation is kept clean.
Are there enough sanitary and washing facilities in accordance with the Workplace (Health, Safety and Welfare) Regulations 1992? ?
Enough sanitary and washing facilities must be provided for the numbers of staff. The facilities must be properly ventilated, provided with hot and cold water and kept clean.
Are there systems and procedures in place for providing a suitable working temperature and air quality in accordance with the Workplace (Health, Safety and Welfare) Regulations 1992? ?
The minimum workplace temperature is 16°C. No upper limit is specified in the Regulations, but for sedentary workers a temperature of about 23°C and 50% humidity is comfortable and temperatures above 30°C are unsuitable. The comfortable working temperature for employees carrying out physical work will be less.
Are there procedures in place for managing asbestos in accordance with the Control of Asbestos at Work Regulations 2006? ?
Employers should know where asbestos is located in their workplaces. This information can be ascertained from building drawings and information or through an Asbestos Survey carried out by a competent person. An Asbestos Register containing areas should be made and maintained, so that maintenance and building contractors can be informed before carrying out works in these areas.
Is work equipment used safely and maintained in accordance with the Provision and Use of Work Equipment Regulations 1998? ?
All work equipment must be procured from a reputable manufacturer and have a CE mark or equivalent; only be used by persons who have received appropriate information or training; be maintained in accordance with manufacturer's instructions. Work equipment used for lifting has specific testing and maintenance requirements under the Lifting Operations and Lifting Equipment Regulations 1998.
Would you like Arinite to contact you regarding this Assessment or any other aspect of Health and Safety?

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